Microsoft Bookings is a Microsoft 365 appointment scheduling application. Bookings allows faculty, staff, students and other individuals to schedule appointments with you or your team through a web interface using a preset availability schedule. Additionally, Bookings will provide real-time appointment updates and will automate confirmations and appointment reminders.
Personal booking page
A personal booking page (also called “Bookings with me”) is your own personal scheduling page for Microsoft Bookings. It is recommended to use a personal booking page when you only need to schedule bookings against your own Outlook calendar.
-
To enable your personal booking page, visit https://outlook.office.com/bookwithme
Note: You can also get started via the Create booking page menu item in your Calendar on Outlook on the Web. Go to your Outlook on the Web email and click on the calendar icon. Within your calendar view, find the option labeled "Create booking page". Clicking this option will redirect you to your personal Bookings with me page. This option will change to Go to my booking page after setup is complete. You may customize and share your personal booking page with others. Meetings scheduled through your personal booking page will integrate directly into your own Outlook calendar.
-
There are three options to share your Personal Bookings page:
- Click Share > Copy Link and paste the link into a Teams chat, webpage, or other document.
- Click Share > Share via email - This option will send an invitation email to the email address chosen. You have the opportunity to add text to the email that will be sent.
- You can also add the link to your Bookings page to your signature by clicking Share > Add to email signature.
- Bookings works with Microsoft Teams. Bookings can either be in person or via a Microsoft Teams meeting.
- Example Uses for Bookings
- Faculty can provide their availability for office hours and allow students to book appointments.
- Departments can schedule appointments with internal and external community members for a project or group.
- A department chair or administrator could create an office hours calendar with slots for multiple faculty members.
- Students can schedule meeting times for group projects.
Microsoft Documentation - https://learn.microsoft.com/en-us/microsoft-365/bookings/bookings-overview?view=o365-worldwide
Shared booking page
A shared booking page allows multiple individuals to access and manage a shared Microsoft Bookings workspace. It is recommended to use a shared booking page if you are part of a group or business unit that wants multiple individuals available for scheduling meetings within a single page.
- To create a shared booking page, visit https://outlook.office.com/bookings
Following the creation of a shared booking page, you may add additional individuals to the booking page, configure roles for additional individuals, customize the shared booking page, and modify a variety of scheduling/availability options.
- Shared pages for departments can be setup. When naming the page, the use of reserved departmental names such as "President's Office" or "ITS" cannot be chosen by users. To create a shared page with a departmental name, please use the Request assistance with Microsoft Bookings to open a ticket with the ITS Service Desk to create the booking for you.
NOTE: Naming conventions for your bookings - The following depicts the naming convention when creating a booking: [Department Name/unit] - [purpose]. Also keep in mind that Bookings will be viewable in the Global Address Book, so using generic names for listings will be confusing.
- Shared Booking pages cannot be deleted by a user. Please open a Service Desk Ticket with the name of the Shared Booking Page to be deleted.
Microsoft Documentation - https://learn.microsoft.com/en-us/microsoft-365/bookings/get-access?view=o365-worldwide