What Is BAN_APPR (Approval) Access?

BAN_APPR is the approval access class in Administrative Banner that allows designated users to approve financial documents such as:

  • Requisitions
  • Invoices (regular and direct pay)
  • Procard transactions
  • Online Journal Vouchers (OLJVs)

This access is required for any individual listed as an approver on an Administrative Banner Finance approval queue.

Restrictions for Approvers

Approvers must not have keying access for the same document types they approve. Specifically:

  • No BAN_REQ (Requisition entry)
  • No BAN_INV (Invoice entry)
  • No BAN_PROCARD (Procard entry)
  • EXCEPTION: BAN_OLJV (Online Journal Voucher entry) can be granted for designated approvers if the department approves it.

This separation of duties is required for audit compliance.

What if the Approver doesn’t have a Banner Account or Approval Access?

Current Admin Banner users can check for accounts and/or access in Banner using the User Inquiry Form, GZIUSER:

  1. Enter the individual's NetID (Banner Login) or MSU ID number and click Go.
  2. If the form is blank, the individual does not have an account or the account has been deleted.
  3. If the individual has an account, look for BAN_APPR in the Banner Class section of the form.

If the approver:

  • Does not have an Administrative Banner Production account:
    They must first request one using the Administrative Banner Access Request eForm after the queue request is approved and submitted to ITS.
  • Has an Administrative Banner Production account but lacks BAN_APPR access:
    They must request BAN_APPR access using the Administrative Banner Access Request eForm after the queue request is approved and submitted to ITS.

 

 

Refer to the KB article, Completing the Administrative Banner Access Request eForm for a Production (PROD) Account, for detailed instructions on requesting an Administrative Banner Production account and/or access.

 

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